Planning Spring Events

Post Date March 22, 2013

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GradPartyTableSpring is a time of celebration for all types of events; Easter, Mother’s Day, Cinco de Mayo, Graduations, Birthdays, Retirements and so much more. This year get a jump start on your planning with this step-by-step guide to help you make sure all the bases are covered and your event will be a smashing success!

Follow these guidelines for planning your event. A printable checklist is available at the bottom of this article.

Date, time and type of event: Keep your guests in mind when choosing a date and time. The type of event will depend on the occasion.

Location/Venue: Choose a location that will comfortably fit all your guests, and is a reasonable traveling distance for most of them. Whether you are doing it at home or at another location, consider how your decorations, food and activities will work in the space.

Choose a theme or event: Will this be a holiday or birthday party, or another type of event or gathering? Choose a theme that works for you, and consider food, decorations and activities to coordinate with your theme.

PlasticTblwrSelect your menu: Whether serving a full meal, or snacks, your menu should be easy to prepare and easy to eat. Consider traveling with your food if your location is not at your home.

Tableware: Don’t forget the tableware! Consider solid color tableware to match your theme, or designs to go with your event. You’ll need:


Decorations: Coordinate decorations with your theme.  Consider your space and work with the layout. Decorations can take any party or event from ho-hum to WOW! Some options are:



Menu: Whether you are serving a full meal or snacks, try to keep food simple.  Easy to prepare and easy to eat are key for a successful menu. You can still WOW your guests but keeping the ingredient list and the prep time short will create less stress for you. Here’s another tip; make 1-3 items yourself and order the rest or pick them up at the grocery store. Fillers like nuts, mints, sliced deli meats and cheeses are a great way to round out one or two fabulous homemade items. Checkout some of our recipe blogs for party food ideas.


Party Recipes – Appetizers

Party Recipes – Hot Dips

Party Recipes – Cold Dips

Party Recipes – Sweet Snacks

Barbecue Recipes

Cupcake Cones with a Surprise Inside


134-13-27938-Wood-Tropical-Fish-Bean-Bag-Toss-Game-000Games & Activities: It is crucial to plan something for your guests to do. Some options are games, crafts, trivia challenges, and ice-breaker activities. Here are some options to get your ideas started:

Party Games

Photo Props

Table Trivia



Print out this checklist to help you plan your Spring events

Spring Event Checklist